How Schools Are Simplifying Procurement Communication

Miami, FL – Procurement departments in public schools, colleges and universities rely on solid communication with vendors to ensure that request specifications are met, the best price is obtained, and that each step of the process is transparent and accountable. But what happens when that communication is fragmented?

As the landscape of public procurement continues to evolve and become further tech-oriented, buyers need the right tools to not only stay in touch with their existing vendors, but to also quickly and easily connect with companies they haven’t done business with in the past. It is becoming increasingly difficult to effectively manage communication channels using phone, email, fax and other traditional methods. This puts important purchasing decisions at risk for government procurement across the board.

William Planas is a buyer at Miami Dade College, where the procurement team has adopted a centralized online request for quote (RFQ) platform.

“Turnaround time has increased, lines of communication have been strengthened, and wait time has significantly decreased.”

Planas and the 6 other buyers on the Miami Dade College (MDC) procurement team have since utilized the platform to quickly receive very competitive quotes on printers, scanners, and a range of other IT products in the $5,000 – $25,000 range. Most recently, MDC saved $4,721 on multi-media equipment by publishing an online RFQ, which allows the agency to simultaneously reach a large number of qualified vendors actively competing for government business.

The key to MDC’s success lies in being able to dramatically cut down on the delays typically associated with RFQs and public procurement in general, most of which are caused by outdated or inefficient communication methods. Planas and his team have effectively closed the communication gap between the agency and it’s vendors by establishing an online channel on GovQuote, where both sides can stay connected 24/7 through an intuitive, user-friendly instant messaging and notifications system.

“There’s practically no wait time when it comes to receiving responses from vendors and getting quotes on the platform.”

In addition to simplifying vendor communication and getting better quotes, the MDC procurement team has also saved considerable time and money by fully automating their audit record — foregoing pens, paper, and file cabinets in favor of a proven digital solution that ensures full compliance; accessible and downloadable at any time.

Smart tech solutions like GovQuote are providing buyers with the cutting-edge online tools they need to stay ahead of the game in today’s ever-changing and evolving public purchasing landscape. Future-proof your agency’s RFQ process by creating a free account today:

Create Free Account

GovQuote is the first fully web-based platform to connect government agencies and private companies on the largest, fastest, and most user-friendly request for quote (RFQ) marketplace. GovQuote is revolutionizing public procurement by providing an online marketplace where State, Local, and Education (SLED) agencies obtain quotes by reaching thousands of qualified companies competing for government business. Using powerful smart technology to cut out costly and outdated procurement methods, GovQuote saves organizations countless hours and millions of dollars, all with full compliance, facilitating crystal-clear transparency in the public sector while leveling the playing field for small and disadvantaged businesses.

 

2018-09-17T18:23:47+00:00