When is the last time you made a purchase online before checking Google or Amazon for reviews first? These days, it is easier than ever to do research beforehand and be a smart buyer. This is especially important for government purchasing departments, because it may take months for a purchase to be completed. All the hard work that went into contacting vendors and getting quotes can quickly go down the drain if the agency ends up buying from the wrong company. There can be miscommunications where the agency receives the wrong product, or worse, receives the right product damaged or in poor condition.
Government agencies tend to buy from vendors they have already done business with because they have established a trusting relationship. The problem with this scenario is, the agencies rarely get the best prices. Fortunately, thanks to smart new government technology, agencies are now able to branch out and discover qualified vendors all over the US. The key is matching agencies with ideal, proven vendors and carefully vetting every step of the procurement process to ensure that product specifications are correct, the best price is found fairly through competition, and that all records are kept according to strict audit requirements.
While there is plenty of electronic procurement software available on the market today that claims to make the public purchasing process easier, most involve hefty fees, steep learning curves, and an array of features most purchasing departments don’t want or need. When searching for an online public purchasing solution, look for software that is available for little to no cost so that money can stay in your budget for future purchases. More importantly, make sure it easy to use and doesn’t make your job harder in the process! GovQuote is an excellent starting point, as it is 100% free to use, includes most if not all features of an expensive e-procurement system, and helps agencies build strong, lasting relationships with new vendors. For more info about GovQuote, and to learn about its powerful features including instant, real-time communication and a detailed, fully automatic Audit Record, create a free account today:
GovQuote is the first fully web-based platform to connect government agencies and private companies on the largest, fastest request for quote (RFQ) marketplace. GovQuote is revolutionizing public procurement by providing an online environment where State, Local, and Education (SLED) agencies obtain quotes by reaching tens of thousands of qualified companies competing for government business. Using powerful technology to cut out costly and outdated procurement methods, GovQuote saves organizations countless hours and millions of dollars, all with full compliance, facilitating crystal-clear transparency in the public sector while leveling the playing field for small and disadvantaged businesses.